Schedule Google Calendar Meetings with Gemini
▼ Summary
– Google launched a “Help me schedule” feature in Gmail that uses AI to suggest ideal meeting times based on calendar availability and shares them with email recipients.
– This feature is specifically designed for one-on-one meetings and does not support scheduling with multiple contacts or group meetings.
– The tool is part of broader Google Workspace updates that integrate AI into everyday tools, including new image editing, Gemini in Slides, and improved AI video tools.
– Users activate the feature by clicking “Help me schedule” in Gmail, which displays available timeslots that can be edited and inserted into emails for recipients to choose from.
– Unlike other scheduling tools, Google’s feature uses Gemini AI to consider the email’s context, such as meeting duration or timing preferences, when making suggestions.
Scheduling meetings just became significantly more streamlined for users of Gmail and Google Calendar, thanks to a new AI-powered feature. Google has introduced “Help me schedule,” a tool driven by its Gemini artificial intelligence, which identifies optimal meeting times based on your calendar’s open slots. These suggested times are then shared directly within your email correspondence, allowing the recipient to choose what works best for them. This innovation aims to eliminate the usual back-and-forth often required when trying to coordinate a simple meeting.
It is important to note that this functionality is specifically designed for arranging one-on-one appointments. The system does not currently support scheduling meetings that involve multiple contacts or larger groups. This focused approach helps the AI provide more accurate and relevant availability for individual coordination.
This launch is part of a broader wave of updates to Google Workspace, all centered on embedding artificial intelligence more deeply into the applications people use daily. Alongside the new scheduling assistant, Google unveiled its latest image editing model, Nano Banana, and additional Gemini capabilities within Google Slides. Other announcements included the ability to share custom AI assistants, known as Gems, with colleagues, new formats for NotebookLM, and enhanced AI video creation tools in Google Vids.
Using the feature is straightforward. When composing an email in Gmail, you will see a new “Help me schedule” button located below the text composition area. Clicking this button reveals a list of time slots where you are free. An edit function allows you to modify or remove any of the proposed options before inserting the final choices into your email. Once you send the message, the recipient can select their preferred time, and a calendar invitation is automatically generated and placed on both of your calendars.
The market already offers several automated scheduling solutions, such as Calendly, Doodle, Zoom, and HubSpot. However, Google emphasizes that its tool differentiates itself by leveraging Gemini’s AI to understand the context of the email conversation. For example, if the email text mentions a desire to book a 30-minute meeting sometime next week, the AI will intelligently filter its suggestions to show only available half-hour slots within that specific timeframe, ensuring the proposals are highly relevant.
(Source: TechCrunch)
